Team
Me and my shift
Things I do, things that happen to me, things I need to know today. File the shift report, request the holiday, read the memo, report the fault. Phone first, one thing at a time.
klyk.team, installed to the home screen
Management software for hotels and venues
The whole house, in one system.
Weddings, shift reports, rotas, compliance and maintenance for hotels, restaurants, bars and venues. Built inside a working hotel, around the work its staff actually do.
Customer zero is Whitley Hall Hotel. 57 staff forms, 27,615 entries and 3,100 weddings have moved in so far.
Why KLYK Management
The venue already has a system. It is just in forty places.
An intranet for the forms, a Monday board for the weddings, Zapier holding the two together, and the detail that actually matters in a spreadsheet on somebody's desktop. Each one works. None of them talks to the others, and the person who knows where everything lives is on holiday. KLYK Management is the one place all of it goes, and it pays for itself one cancelled subscription at a time.
A day in the venue
The work happens on the clock.
None of this is a category invented for a brochure. It is an ordinary Tuesday at a hotel that takes weddings.
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06:30
Kitchen
Fridge temperatures, before prep starts
Logged on a phone at the fridge door, not copied up from a clipboard at the end of the week. A reading out of range flags there and then and raises the job itself.
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09:15
Sales office
An enquiry for a wedding in 2029
Quote out the same morning, payment schedule computed from the wedding date rather than typed in, deposit link in the couple's inbox before the kettle has boiled.
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11:00
Housekeeping
Bedroom checks, with photographs
The check is the same one the team already does. The difference is that the broken shower is now a maintenance job with a photograph on it, raised from inside the check.
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14:40
Weddings
Final details come in from the couple
Timings, suppliers, the table plan and every meal choice, entered by the couple and their guests in their own portal. That is the function sheet already written.
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17:00
Duty manager
Tonight's rota and Friday's payroll
Who is on, who is covering, and the holiday request that needs approving before hours go to payroll. One screen, not three conversations.
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23:40
Nights
The handover, filed at the end of the shift
Written while it is fresh instead of remembered at the start of the next one. The general manager reads it with the first coffee of the morning, and can compare it with last Tuesday.
The platform
Ten modules. Take the ones you need.
Every module stands on its own, on a shared core of accounts, roles, dashboards, calendar and audit log. A venue can buy Weddings and nothing else. Switching one on is a data change, not a deployment.
- 01 Weddings Enquiries, quotes, payment schedules and bonds, couple and guest portals, final details, function sheets, rooming lists and reporting. Live
- 02 Shift procedures and reports Digital shift procedures, handovers and closedown reports, with comments and escalation to the right manager. In build
- 03 Staff management HR records, rotas, clocking, overtime approval, sickness and holiday, staff forecasts and milestones. In build
- 04 Health and safety Fire alarm tests, food safety, bedroom checks, repeating requirements, incident reporting, and the evidence an EHO asks for. In build
- 05 Maintenance Fault reporting from any phone, job lists, planned and repeating maintenance, damages and contractor records. In build
- 06 Training, SOPs and memos A versioned SOP library, training records with renewal dates, and memos distributed with read receipts. In build
- 07 Events and functions The wedding machinery pointed at Christmas parties, festivals, ticketed events and private dining. Planned
- 08 Restaurant operations Pre-orders, tastings, and the menu and meal choice machinery shared with Weddings. Planned
- 09 Stock Ordering, stocktakes, supplier lists and par levels. Planned
- 10 Marketing Content calendar, promotions and open day management. Planned
Live means in daily use at Whitley Hall. In build means the data is already in the platform and the screens are being written. We would rather show you that column than dress a roadmap up as a product.
Who it is for
Three audiences, and the platform knows which one it is talking to.
A kitchen porter, a sales coordinator and a couple getting married should not see the same screen, or the same brand. Most staff never see anything but the thing they came to do, and that is deliberate.
Management
Running the business
Reading what the venue produced, and doing the work that is about the venue rather than about you: quoting, comms, rotas, memos, compliance. Real workflows, not only dashboards.
klyk.management, on the desk and the phone
Portals
The customer
A couple choosing menus and naming their room guests is not staff. They get the venue's brand, the venue's domain and the venue's email address. The platform stays invisible, which is as it should be.
The venue's own domain, no KLYK anywhere
Where it comes from
Customer zero is a hotel with 90 staff and a wedding most weekends.
Whitley Hall is a 16th century country house hotel near Sheffield with a restaurant, a bar, bedrooms and a full wedding diary. Its staff site, its Monday boards, its Zapier flows and its sales office spreadsheets were read end to end, then rebuilt as product.
That is why the forms match the ones your team already fills in, why money is held in pence rather than floats, and why the platform links to your property management system instead of trying to replace it.
Moved in so far
27,615
form entries migrated and reconciled
57
staff forms, 2,074 fields, mapped to modules
3,100
weddings imported from the sales office
90
staff accounts moved with their roles
We do not invent features. We productise what the hotel already does, then generalise.
See it with your venue in it.
Half an hour on a call: the live platform, your questions, straight answers. Bring the form your team fills in most often, or last weekend's function sheet, and watch it run on screen.
Book a demoOr email jak@klyk.uk and ask anything.